Scheduling a Zoom Meeting via Brightspace

Zoom is a video conferencing tool that has been integrated with Brightspace, as the Zoom Classroom, and can be found under the Tools menu in the navbar. You could use the Zoom Classroom to hold a class remotely (i.e. when adverse weather makes it difficult to get to the college), to host a remote guest speaker, or to meet virtually with a student or group of students.

Scheduling a Zoom Meeting via Brightspace

1. From the navbar, go to Tools and select Zoom Classroom.

2. If prompted, give permission to proceed. A Zoom Pro account will be automatically created for you.

3. Click on the blue Schedule a New Meeting button in the top right corner.

4. Enter a topic and description for the meeting.

5. Set the date, time, duration and time zone for the meeting. You can check “Recurring meeting” box if this will be a recurring meeting.

6. Choose whether you and your participants will start with their webcams on or off.

7. Choose whether you and your participants will use computer audio, can call in using their phones, or use both.

8. Toggle the following meeting option check boxes (recommendations -Check Mute Participants upon entry, Enable waiting room).

Note: The password will be embedded in the session link within Brightspace, and does not need to be shared with students as long as they join via Tools > Zoom Classroom.

9. The recommended settings are as follow:

• Password: On
• Enable Join before host: Off
• Mute Participants Upon entry: On
• Persona Meeting ID: Off
• Enable Waiting Room: On
• Record Automatically: Off
• (If Applicable) Enter email addres of an alternative host. This gives them presenter privileges

10. Click Save